| Got an e-mail
folder that is less than organized and you need to
locate an e-mail that mysteriously disappeared?
Open the contact and this time click on the
Activities tab. Wait a few seconds and Outlook will
grab all things related to that person. You also
have the option of looking at all items or just
e-mails. If you get in the habit of entering a
contact at the bottm of your appointments, it will
also display all upcoming appointments.
Ever find yourself in the middle of a
composing a long e-mail and have to run off to do
something else? Just click on Save. Your mail is
not sent, but awaiting you in your Drafts folder.
This way, if a helpful associate turns your computer
off, you don't lose those wonderful thoughts.
Distribution Lists?
Outlook allows you to create distribution lists for
conveniently sending email to a group of people. To
crease a list, open Tools > Address Book. click on
File > New Group. Enter a name for the group and
click on Select Members to add contacts to the
group. To send an e-mail to a group, crease the
message you want to send and in the To field, enter
you name. click on CC, and choose your group's name.
To hide the names and e-mail address of the people
whom you are sending the e-mail, click on the BCC
button instead of CC. This message will be sent to
every contact in that group.
E-mailing Notes? Sending a note in your Notes
folder to someone via e-mail takes only a right
click. Select the note you want to forward, right
click it and click on Forward. A new e-mail dialog
will pop up with the note attached.
Display Contacts by Nickname? If you have
contact whose nicknames means more to you than his
or her real name, you can display the entry by
nickname instead of real name. To look up a contact
using a nickname, open the person's entry in your
Contacts list and in the "File as" area, type the
nickname you want to use.
New Contacts from Incoming E-mail. Adding
people to your Address book is a piece of cake if
the person has either mailed to your or is included
in any e-mail you get. The name can be in either the
From, To or the CC field. To add contact from a
person from an e-mail, open the right click name you
want to add to the contact list. click on Add to
Contacts in the context menu and entry for the
contact will open with the name and e-mail address
already filled in. Fill you other details if
required and save the contact.
Ensure E-mail Delivery. Outlook features
tracking options for your e-mail. now you can make
sure that important message has reached its
destination to has been read. While composing your
message, click on the Options button on the Standard
toolbar. Here you can enable a read receipt for yore
message. Beware! Not all e-mail
systems support this feature and the recipient can
set her Outlook to refuse to send a read receipt.
You can quickly create simple rules
to move messages into specific folders from specific
recipients.
-
Select a message from that
recipient.
-
Click the Create Rule button on
the toolbar.
-
Click the From box.
-
Click the Move e-mail to
folder: box.
-
Click the Select Folder… button
to specify the folder in which to move the
messages when they arrive.
|
